We have adopted the Softball BC Code of Conduct and Social Media Policy as our own. Please click on the link for the full details: SBBC Code of Conduct & Social Media Policy

Please see the attached document for Budget guidelines: LRF Budget Policy

All teams are to provide a budget before their first gym practice in the Fall, that includes an acknowledgement from parents that they have seen it. 

Team Bank Accounts

Each team should have a dedicated bank account. All team bank accounts must be dual signer accounts. Coaches cannot be signator. Bank accounts must be brought to a balance of under $100 by July 31^st unless you are attending Nationals or Westerns then it will be August 31^st. Bank statements for July 31^st or August 31^st are to be provided to the rep committee with your year- end budget.

End of year refunds to parents

You cannot return fundraised money to a parent. Any contributed monies from parents is all that can be refunded to parents. For example, you collect $200 cheques from a parent for October, November and December the total you are allowed to give back to a parent is $200 x 3 months. Fundraised monies should be spent first or used to purchase team equipment at end of year.

Please use the following chart to help you finalize your Year-End Banking

LRF End-Of-Year Finances Flow Chart

Please follow the 24 hour rule – a situation or incident that occurs during the game and or practice that has provoked an adverse emotional response or a hostile situation the parent should wait at least 24 hours after the fact before addressing it. Please contact the head coach at that time.

If you feel there is no resolution please send an email in confidence, to [email protected] to start the communication on this matter that needs to be addressed.

Each family is committed to volunteering 4 hours throughout the year (September to August) otherwise the volunteer commitment cheque of $150 which was written in the off season with a post-dated date of June 30^th, 2020 will be cashed in July. There are many opportunities to volunteer in these great organizations. One way is for your athlete to give back in Mentorship as an option. If you have any questions on volunteering please reach out to your respective volunteer coordinator:

NL – Erin Heutink – [email protected]

LFA – Sabrina Clegg at [email protected]

For more information please visit our Volunteer Page

Uniforms are not supplied by the association, must be purchased by the team or individual players. If it’s a team purchase, please make sure this is part of your budget.

MVP Athletics is the official supplier for Fusion and Xtreme.

Please see below for the approved uniforms for both Fusion and Xtreme.

A Fusion uniform consists of:

• Navy pants. (no piping)
• Red socks or pre-approved stirrups with white socks.
• Red or navy belt.
• Red or blue Dryfit.
• Red or black cleats. All players must wear the same colour.
• Along with the approved jersey and helmet from MVP.
• All players must match on the field of play.

An Xtreme uniform consists of:

• Black pants with neon green piping.
• White or black socks or pre-approved stirrup socks,.
• Green, white, or black belt.
• White or black Dryfit.
• Black cleats.
• Along with the approved jersey and helmet from MVP.
• All players must match on the field of play.

Any variation of this uniform needs to be approved by the rep committee before October 31st, 2019. There is no grandfathering.

Clothing and promotional items with our logos are available at the online store at various times throughout the year. Ordering items outside of this, without prior approval from the rep committee is not allowed. If there are any items you wish to add, or any feedback, contact the rep committee. Socks will be in stock in-store this season and MVP has assured us that pants will be available 24-48 hours after you order if they are not in stock.

We would encourage Corporate Sponsorship whenever possible as it can be very lucrative to the team as well as shows a level of community spirit. That being said we do have to keep in mind that we are representing a brand with Fusion and Xtreme and we should refrain from any sponsorship that would show these brands in a negative light. If you are unsure of a sponsor’s suitability please feel free to reach out and we can help you make that decision.

Teams need to make sure they have the proper Gaming licence for any fundraising efforts that are undertaken. Teams can apply for licences for 50/50, raffles, squares boards as long as the prize is worth $500 or less. 
If you are hosting a Poker Night or Bingo night, you will need to get the Association to apply for you. 
Please use this link for more information: https://www2.gov.bc.ca/gov/content/sports-culture/gambling-fundraising/gambling-licence-fundraising/class-d?keyword=class&keyword=d

All coaches, managers, and treasurers are required to complete a Criminal Record Check before the first gym practice for the team in the Fall. 
Here is the link:  https://justice.gov.bc.ca/eCRC/  . Please use LFA access code: W7NK7CAUF4 or NL access code:  3PCX38ZK4G

The Association puts down a performance bond deposit for all teams to participate in the Lower Mainland Softball Committee League. This is to make sure that all teams are abiding by the LMSC policies. Failure to follow the LMSC policies will result in the bond deposit cheque being cashed and teams being required to pay back the amount. 

All Fusion teams are to attend Provincials. All Xtreme teams are to attend Districts, if required, then Provincials if they qualify. Provincial and District entry fees are paid or will be reimbursed, to the team, by the applicable association. This also applies to the Lower Mainland Cup.

Before going outside of our program to pick up any players for tournaments or league games you should be inquiring within our program first for available players. Fusion should reach out to our Xtreme teams and our Xtreme teams should reach out to our House/Rec teams first.