Please refer below to our Langley Rep Fastpitch Adminstrative policies and procedures.

If you have any questions or suggestions please send them to langleyrepfastpitch@gmail.com

Grievances and Conflict Resolution

Please follow the 24 hour rule – a situation or incident that occurs during the game and or practice that has provoked an adverse emotional response or a hostile situation the parent should wait at least 24 hours after the fact before addressing it. Please contact the head coach at that time.

If you feel there is no resolution please send an email in confidence, to langleyrepconflicts@gmail.com to start the communication on this matter that needs to be addressed.

Volunteer Commitment

Each family is committed to volunteering 4 hours throughout the year (September to August) otherwise the volunteer commitment cheque of $150 which was written in the off season with a post-dated date of June 30th, 2019 will be cashed in July. There are many opportunities to volunteer in these great organizations. One way is for your athlete to give back in Mentorship as an option. If you have any questions on volunteering please reach out to your respective volunteer coordinator:

NL – Sharon Dickens at sharalys@telus.net

LFA – Stefanie Eastcott at lfavolunteerco@gmail.com

Uniforms

Uniforms are not supplied by the association, must be purchased by the team or individual players. If it’s a team purchase, please make sure this is part of your budget.

MVP Athletics is the official supplier for Fusion and Xtreme.

Please see below for the approved uniforms for both Fusion and Xtreme.

A Fusion uniform consists of:

  • Navy pants. (no piping)
  • Red socks or pre-approved stirrups with white socks.
  • Red or navy belt.
  • Red or blue Dryfit.
  • Red or black cleats. All players must wear the same colour.
  • Along with the approved jersey and helmet from MVP.
  • All players must match on the field of play.

An Xtreme uniform consists of:

  • Black pants with neon green piping.
  • White or black socks or pre-approved stirrup socks,.
  • Green, white, or black belt.
  • White or black Dryfit.
  • Black cleats.
  • Along with the approved jersey and helmet from MVP.
  • All players must match on the field of play.

Any variation of this uniform needs to be approved by the rep committee before October 31st, 2019. There is no grandfathering.

Clothing and promotional items with our logos are available at the online store at various times throughout the year. Ordering items outside of this, without prior approval from the rep committee is not allowed. If there are any items you wish to add, or any feedback, contact the rep committee. Socks will be in stock in-store this season and MVP has assured us that pants will be available 24-48 hours after you order if they are not in stock.

Team Bank Accounts

Each team should have a dedicated bank account. All team bank accounts must be dual signer accounts. Coaches cannot be signator. Bank accounts must be brought to a balance of under $100 by July 31st unless you are attending Nationals or Westerns then it will be August 31st. Bank statements for July 31st or August 31st are to be provided to the rep committee with your year- end budget.

Corporate Sponsorship

We would encourage Corporate Sponsorship whenever possible as it can be very lucrative to the team as well as shows a level of community spirit. That being said we do have to keep in mind that we are representing a brand with Fusion and Xtreme and we should refrain from any sponsorship that would show these brands in a negative light. If you are unsure of a sponsor’s suitability please feel free to reach out and we can help you make that decision.

Pub Nights & Poker Nights

These two fundraisers require additional approval as it could affect our Gaming License and the ability for all teams to have these effective fundraisers in the future. If you are having a Pub night please reach out to your respective Presidents, Trevor for NL and Jeff for LFA as you will require the appropriate Gaming license to hold these nights. Please plan appropriately as it can take up to a week to acquire the license. For a pub night to have 50/50 you need a class D license which can be found at https://www2.gov.bc.ca/gov/content/sports-culture/gambling-fundraising/gambling-licence-fundraising/class-d?keyword=class&keyword=dand there is a $10 cost.

For a Poker night your respective President MUST fill out the appropriate Gaming license which is a class license B gambling event license this will cost you $25.00 information can be found here https://www2.gov.bc.ca/gov/content/sports-culture/gambling-fundraising/gambling-licence-fundraising/class-b. You will have additional paperwork once you have completed your Poker night to complete.

Association Registration Refunds

Registration fees, prior to January 31st, are refundable with a $50 administration fee. There are no refunds after January 31st.

End of year refunds to parents

You cannot return fundraised money to a parent. Any contributed monies from parents is all that can be refunded to parents. For example, you collect $200 cheques from a parent for October, November and December the total you are allowed to give back to a parent is $200 x 3 months. Fundraised monies should be spent first or used to purchase team equipment at end of year.

Criminal Record Checks (CRC)

All coaches, managers, or any person who will have access to personal information of players or have any contact with an athlete in the dug out or on the field, are required to fill out and have completed a CRC annually. These CRC’s are due by October 15th, 2018. If you have not completed it by October 15th, 2018 or advised the committee of a reason why it hasn’t been completed (Eg; finger print required) you will not be able to practice with the team until complete.

Travel Permits

For all tournaments held out of the province, a travel permit must be obtained from Softball BC. Here is the link for the form and instructions on the application process. https://softball.bc.ca/memberships/48/insurance

Lower Mainland Softball Committee – Performance Bond

To participate in the Lower Mainland Softball league each team is required to submit 3 Performance Bond cheques (dated April 1, 2018) made out to the Lower Mainland Softball Committee in the amounts of $50.00, $100.00, $150.00 as per the policy below. These are paid by the applicable association. If we have a team that is failing to abide with the policy set out by LMSC, we will require the monies to be paid back to the applicable association. The intent of this policy is to insure all teams play all games in all districts, and ensure proper notice is given so associations can effectively manage umpires and field resources. These cheques will be held and shredded upon the completion of the season unless a self addressed, stamped envelope is provided at the interlock meeting. Incidents which may result in the cashing of these cheques would be less than 5p.m. the previous day notice of cancellation, insufficient reason for cancelling a game or repeated cancellations or failure to post scores and cancellations. e fields. For more information on this policy please click here.

Districts, Provincials, and Lower Mainland Cup

All Fusion teams are to attend Provincials. All Xtreme teams are to attend Districts, if required, then Provincials if they qualify. Provincial and District entry fees are paid or will be reimbursed, to the team, by the applicable association. This also applies to the Lower Mainland Cup.

Pick-ups for tournaments

Before going outside of our program to pick up any players for tournaments or league games you should be inquiring within our program first for available players. Fusion should reach out to our Xtreme teams and our Xtreme teams should reach out to our House/Rec teams first.