• They are to provide information to the parents either verbally, by phone or by email and be responsible for coordinating the activities of the team, which will allow coaches the time to coach.
• Team Information  – to be kept with you at all times

• Assemble a complete contact list for each player’s family, including emergency names and numbers.  Also Softball BC numbers.

• Have completed medical form for each player

• Have a copy of each player’s birth certificate

• Ensure team has First Aid Supplies

• Player and Parent Conduct forms signed

• Ensuring all invoices are paid, including gyms.

• Ensure that all Team Apparel is ordered through MVP and is following our association policies regarding apparel.

Financial – a separate Treasurer is recommended.

1. Budget and accounting controls for the season
2. Update budget with actuals as each expense is incurred.
3. Prepare year end financial summary and submit to Rep Coordinator at the beginning and end of team season.
4. Ensure that Head coach is updated weekly about balances.

• Team Snap 
  1. Enter in all practices
  2. Enter in game schedule
  3. Enter in tournament schedule
  4. Update scores after each game

• Field Prep and Scorekeeping
  • Ensure your team has at least two trained scorekeepers
  • Create a schedule.
  • Ensure adequate quantities of scorebooks and line up sheets are available.
  • Use Gamechanger to keep track of stats and for game scheduling, if needed.

• Tournaments
  • Register for tournaments
  • Print all information from tournament director
  • Forward email from tournament director to all coaches
  • Know the rules, print scorekeeping information for scorekeeper
  •  Complete CASA forms – including coaches training numbers for Districts and Provincials
  • Ensure you have all birth certificates
  • For out of town tournaments, look up different hotel options and coordinate with the team and hotel for special rates.

• Fundraising Coordinator

• Applying for the travel permits through Softball BC